COVID 19 UPDATE
What changes have taken place?
The Playground and Recreation/Sports area
To comply with social distancing measures, we have: -
- Assessed that no more than 10 people should use the Playground at anyone point in time.
- Requested that visitors ‘do not hog’ the facility and use it for no more than 30 minutes at a time.
- Created a new, always open, separate wide entrance to remove a regular touch point and so that visitors could socially distance whilst entering the playground,
- Created a temporarily fenced waiting area for visitors to wait to go into the playground
- This fenced area is sufficiently large to provide a safety valve for carers of children of who may wander off away from the playground and supervision to recover them!
- We have removed the 2 picnic benches from the Playground and repositioned them elsewhere in the Recreation area. This is to remove the temptation to block the use of the playground for others by picnicking in it. Community Centre Users can still enjoy our small oasis of peace for a picnic in the grounds.
Finally, it is impossible to clean the outside equipment so we have posted notices advising visitors of this fact and what responsibilities they have and actions they should be taking to protect themselves and others who use the Playground and other external areas
The Community Centre Hall
The emphasis on the creation and management of the Community Centre as a Covid -19 secure area is: -
- To stop the virus entering the Hall
- To restrict the possibility of transmission of the virus between individuals by facilitating and ensuring as far as social distancing measures are in place and adhered to.
- To minimise the possibility of physical transmission of the virus by introducing and adherence to thorough hygiene and cleaning regimes.
It is the responsibility of the Community Association to put in places measures to facilitate the above, and to safeguard Users by ensuring Hirers of the Hall play their part, as well as individuals. To that end we have introduced an additional set of terms and conditions which Hirers must comply with before they can commence an activity
Posted notices reminding everyone of their personal responsibilities and NOT TO ENTER THE COMMUNITY CENTRE IF THEY DISPLAY ANY COVID – 19 SYMPTOMS.
Stopping the Virus entering the Hall
- We have purchased, filled and installed hand sanitisation stations for every entry and exit point of the Community and to use one every time they enter or exit the building.
- We require individuals to use the hand sanitiser prior to touching the door handle to initially enter the building.
- We have posted notices asking people not to enter the building if they or any members of their bubble have Covid -19 symptoms.
- We provide our notices to Hirers for them to pass to their users prior to their arrival at Community Centre so they are prepared and if required are stopped from attending a User Group activity.
- We have created a separate Playground compound by installing a temporary fence and if we were alerted to a user of the Playground being diagnosed with symptoms or actual Covid -19 we could lock off the Playground without affecting the Community Centre Hall.
Restricting transmission of the Virus through Social Distancing
- Approach to the Hall
- We have created a separate entrance to the Village Playground to minimise the number of people using the ‘Community Centre Gate’ eliminating a potential ‘pinch point’.
- We have created a one- way entrance and exit route to the Hall using separate double wide gates which will be ‘fastened’ open at all times.
- We have created a new no parking zone near the two wide entrance and exit gates to eliminate a potential pinch point for people using the Hall as they may have had to push passed parked cars.
- 2m Social Distancing markers have been placed on the approach to the Main entrance to the Hall.
- Within the Hall
- We are working with individual hirers to assess their proposals to ensure social distancing for their activity’s whist complying with Government and their governing or trade bodies guidance.
- Use of kitchen has been restricted to only 1 person at a time
- Use of the male and female toilets has been restricted to only 1 person (or carer and child) at a time. Social distancing marks have been placed in the Hall for people queuing for the toilets.
- We have posted notices reminding people of their respiratory hygiene responsibilities.
- For the foreseeable future we have ceased hiring the Hall for parties as we cannot ensure that social distancing will be maintained at these events.
Minimising the possibility of physical transmission of the virus
- We have eliminated a frequent touch point by ‘pinning back’ the gates in an always open position.
- We have positioned a hand sanitiser at the primary entrance of the Hall to be used prior to touching the Hall Entrance door handle.
- We have positioned hand sanitisers by every other door in the hall for visitors and hirers to use every time they travel into or out of the Hall for whatever purpose into external, uncontrolled, uncleaned areas.
- We have removed or locked away all non -essential chattels from the Hall and are working with Hirers to identify what CA equipment they require so a pre and post activity session cleaning and storing regime can be agreed and adhered to.
- We are providing additional, free time before and after each Hire activity session for the hirer to clean prior to and after the session all the areas which their users may touch or may have touched whilst in the building.
- We request all Hirers to designate an area to isolate one of the activity group members who may display Covid -19 symptoms during a session.
- If someone who has used the hall later displays symptoms of the virus they are requested to inform their Activity Leader, who will inform the CA. We will then close the Hall for 72 hours prior to cleaning it and reopening.
General Management of the Virus
- Every Hirer of the Hall is required to keep track and trace information of all their activity users; in turn we keep a record of all Hall Hirers and independent users. This will enable us to inform anyone who may have come into contact with the virus via the Community Centre.
- If anyone displays symptoms of Covid-19 after using any of the Community Centre Facilities they are requested to
- Contact us via firstname.lastname@example.org
- State which area they visited.
- When they visited.
- Who they were with (if anyone).
- Who else they have informed.
- The CA will then take appropriate action by closing the specified area for up to 72 hours.
Special Conditions of Hire (COVID 19)
Please Note: These conditions are a supplemental to, not a replacement for, the Community Association normal conditions of hire. We require you to confirm in writing that you accept and will comply with these Special conditions prior to commencing any activities.
The Community Association may carry out spot checks to assess compliance and if a Hirer is not in compliance it may terminate the hire agreement immediately.
200820 Special Conditions of Hire during[...]
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Wise Owl Quiz 2017
Community Centre Grand Opening
Community Association secures £75,000 Grant - Press Release
The wish from children and young people for a new Youth Club and Scout Group in Monk Fryston and Hillam has taken a major step forward thanks to a £75,000 grant awarded to Monk Fryston and Hillam Community Association towards their £140,000 Youth Provision and Community Centre redevelopment project.
The cash boost has been given by WREN, a not for profit business which awards grants to community, environmental and heritage projects across the UK from funds donated by FCC Environmental to the Landfill Communities Fund.
Ray Newton, Community Association Chair, commented,
“It is fantastic to obtain Wren’s support for our project and village community. It’s amazing that WREN can make funds like this available to communities and we are delighted our project was selected. This simply would not have been possible without the support of the Western Community Engagement Forum (CEF). The faith they have shown us by awarding a £20,000 grant to try and attract this type of additional funding has been fulfilled. We hope to make more announcements about further funding and the project in the next few weeks and are looking forward to a very exciting 12 months.”
Cllr Andy Pound, Chair of the Western CEF, added,
“This is a great step forward for the project. We would also like to thank WREN for their support. We are delighted to see our Western CEF strategy working. The Community Association have currently quadrupled the value of the grant we gave them, and most importantly will be meeting the needs of their community”
Peter Cox, Managing Director of WREN, said,
“WREN is committed to funding projects that make a real difference to local communities, children and families. The Monk Fryston and Hillam Youth Provision and Community Centre Redevelopment Project will provide a fantastic new environment for local people to use, particularly the new Youth Clubs and Scout Groups. We’re delighted to support the Monk Fryston and Hillam Community Association and look forward to seeing the youth groups get started and the Community Centre being redeveloped over the coming months”.
Youth Club opens in Monk Fryston
Lewis Gentle, responsible for youth development in Selby Area for North Yorkshire Youth, has worked with Monk Fryston and Hillam Community Association to launch the Club and to help recruit, train and coach youth leaders.
Lewis commented “It’s been great to meet and work with such a committed and enthusiastic group of people who want to provide a Youth Club for their village. North Yorkshire Youth are committed to nurturing such people and making sure Youth Club members get the most out of their club. I am sure the Monk Fryston and Hillam Youth Club will go from strength to strength”
The Youth Club is the first of several Youth Projects which gained the support of the Selby District Council Western Community Engagement Forum (Western CEF) less than 12 month ago.
Already, the Community Centre has been extended in order to create extra space for the Youth Club and to enable the local Before and After School club to expand and provide much needed additional Child Care capacity and facilities.
The Community Association and the Western CEF are jointly working to raise funds to redevelop the Community Centre and to launch a Village Scout Group and accommodate a new Village Guide group. They are also working with the local primary school by using the centre redevelopment as a real life environmental project.
Fairburn Selby District Councillor Andy Pound, Chair of the Western CEF,commented “It is very heartening to see a dynamic project like Monk Fryston’s take shape and start to come to fruition. I am really pleased we have been able to help their community”
CA plans have been backed by funders
... These grants follow £74,300 earmarked for our Plans by WREN Ltd as reported in the stop press of the last edition of Hillam News and they will go a long way towards making the CA's plans to redevelop the Community Centre for the new Youth Club and Scout and Guide Groups become a reality. In addition to the larger Main Hall, the new toilets and kitchen, the Centre will have a second Meeting Room which will enable simultaneous use by the new clubs and existing user groups.
CEF Commits £20,000 to Monk Fryston and Hillam Community Development Project
Western Area Community Engagement Forum and Monk Fryston and Hillam Community Association have agreed to start a groundbreaking project which, when complete, will transform village facilities and activities for children and young people.
The project began last summer when Hillam Parish Councillor Duncan Lorriman’s requested the Community Association to do something for village youngsters.
CA Chair, Ray Newton, become aware of CEF Chair Andy Pound’s commitment to increase services for children and young people. Andy announced that the CEF were looking for proposals to be included in the future Western Area Development Plan.
The CEF will share its expertise in planning, fund raising and youth organisation development whilst the Community Association is providing the volunteers to make things happen.
Already, within 3 months, real progress is being made;
- Western CEF has committed a £20,000 grant to be used as match funding seed money.
- plans to develop the Community Centre have been submitted for approval
- questionnaires delivered to every household and young person in Hillam and Monk Fryston to provide evidence of needs and support Grant applications
- meetings held with North Yorkshire Youth and North Yorkshire Scouts to understand what needs to be done to set up the Groups.
- volunteers have come forward to get the Youth groups off the ground
Click here for the full press release and the village survey results.